If changes on a page are detected, WebSite-Watcher can send an email to one or more recipients. The setup of this feature consists of two steps:


  1. SMTP server setup
  2. Enable the Send email feature for specific Bookmarks

SMTP Server Setup

Before you can send emails, enter the mail server configuration.


Steps:
1.  Open the program configuration.
2.  Select the "Check" tab.
3.  Click the "Email" button.
4.  Enter the server configuration.


sendmail01


  • Smtp Server
    SMTP server for outgoing emails.

  • Smtp after Pop
    Depending on the server configuration, a POP3 Login may be required before emails can be sent. This is also called SMTP-after-POP or POP-before-SMTP authentication. If this option is enabled, WebSite-Watcher performs only a Login and Logout to the POP3 server. No emails are downloaded.

  • Pop Server
    Required only if you use the Smtp-after-Pop feature.

  • Connection
    WebSite-Watcher supports different methods for server authentication:
    • Regular: Standard Login without SSL or TLS.
    • Full SSL: Uses SSL or TLS starting with the first contact to the server. Servers with full SSL or TLS usually do not use the standard TCP port 25.
    • Auto SSL: Uses SSL or TLS only if it is supported by the remote server.

Template

The Template section contains basic email settings, such as the name and email address of the sender or recipient. To enter more than one email address in the Recipient field, separate the addresses with a comma or a space.


The Subject and Body fields can contain variables that are replaced with actual values when emails are sent.


Variables in the email subject:


{name}

Name of the Bookmark

{url}

URL of the Bookmark

{check_url}

URL that was finally checked. Recognizes changes to the URL via the Plugin system, event function Wsw_BeforeCheck, and redirections

{folder}

Absolute folder path

{foldername}

Folder name

{status}

Status of the last check

{infofield1}

Info field #1

{infofield2}

Info field #2

{infofield3}

Info field #3

{changes50}

First 50 characters of highlighted changes

{changes50a}

Same as {changes50} but removes the text "NEW ITEMS(n):" from RSS feeds

{changes50b}

Same as {changes50} but removes the text "NEW ITEMS" from RSS feeds while keeping the number of new items

{date_changed}

Date of last update

{counter}

Incrementing counter. The counter increases by 1 with each email sent. In your mailbox, you can see at a glance if a message is missing because of a skipped number.



Variables in the message body:


{name}

Name of the Bookmark

{url}

URL of the Bookmark

{check_url}

URL that was finally checked. Recognizes changes to the URL via the Plugin system (event function Wsw_BeforeCheck) and redirections..

{folder}

Absolute folder path

{foldername}

Folder name

{status}

Status of the last check

{note}

Bookmark note

{infofield1}

Info field #1

{infofield2}

Info field #2

{infofield3}

Info field #3

{date_changed}

Date of last update



Maximum email Size:

If you send emails with embedded images, you can limit the maximum size of the emails. WebSite-Watcher removes images from the email as long as the size is larger than the configured maximum value.

Enable the "Send email" feature in the Bookmark properties

To send an email for a Bookmark, enable the "Send Mail" feature in the Bookmark properties.


Steps:
1.  Open the Bookmark properties.
2.  Select the "Actions" tab.
3.  Select "Send email" on the left side.
4.  Enable the Send email feature.


Image


If a Recipient field is entered here, it overrides the recipient defined in the program configuration. If you enter more than one email address, separate them with a comma or a space. The Subject field supports the same variables as in the program configuration.


  • Send full page
    Sends the complete page with all CSS definitions and downloaded images. The goal is to make the email look similar to the page in your Internet Explorer or other browser. Many email clients or webmail services do not support all formatting commands, so the layout may appear incorrect. In this case, choose one of the other sending options.

  • Send simple version
    This option removes the layout of the page and sends a simplified version. It is similar to the TEXT tab of the internal browser. Use this option if your email client has problems displaying the full layout or formatting of the page.

  • Send only changes
    Extracts and sends only the highlighted text of the page. This option provides the best compatibility with various email clients and reduces the size of the emails.

  • Attach screenshot
    Attaches a Screenshot with the highlighted changes. This option can be used together with "Send only changes" and may be useful if the page layout is required to understand the highlighted changes. The size of the Screenshot is limited, so not all changes may be visible.

  • Email Template
    Allows you to assign a customized email Template. If assigned, the Template configuration overrides the global email configuration and can be used to send emails with an alternative "From" address or an alternative Body.

  • Send before other emails
    Inserts the email at the top of the outbox. These emails have higher priority and are sent before emails without this option enabled. Use this option only for individual critical Bookmarks, not for most or all Bookmarks.